Winning new employees and getting them up to speed is a process in its own right — and teamspace distinguishes between recruiting (finding the right people) and onboarding (giving them a good start). The functions for this do not sit in the HR module itself, but in Boards, the ticketing system, project management and the wiki — HR bundles the personnel view of them. This article puts the building blocks in context.
Recruiting via applicant boards
Recruitment is best handled through boards and the ticketing system:
- One applicant board per open position. On the board you describe the position; all eligible applicants come in as cards. You simply move an applicant’s status from one column to the next — from intake through screening and the first interview to the offer.
- Applicant folder. Each applicant has their own applicant folder containing all data, appointments and documents. From the board card you jump straight into the folder.
- Preconfigured ticket channels. Incoming emails and job enquiries as well as phone calls and open items are funnelled together through preconfigured ticket channels. For data protection reasons, only certain people have access to these channels.
- Multiple applications. If someone applies for several positions, you see that it is always the same applicant, how they stand in the parallel processes — or that they are no longer available.
ℹ Info: How to create boards and bring elements onto them is covered in the Boards topic. How ticket channels work is covered in the ticketing system.
Onboarding with projects and wikis
Once the new colleague is on board, teamspace ensures a structured start:
- Onboarding projects. You create dedicated projects for each new employee containing specific activities they must work through and tick off themselves — from IT equipment to the safety briefing.
- Wikis. An onboarding wiki holds all the important information for new employees in one place.
- Appraisal meetings. You plan the first meetings in the calendar; you file the results in the employee folders. The ongoing documentation of meetings and training is covered under Skills & staff development.
Why this belongs together
Recruiting, onboarding and ongoing personnel administration interlock: today’s applicant is tomorrow’s employee, whose master data, contract and skills are subsequently maintained in the HR module. Because everything is held in one system, data moves seamlessly from the applicant folder into the digital personnel file.
Related topics
- Manage employees Personnel & HR How-to
- Skills & staff development Personnel & HR How-to
- Topic: Boards Boards
- Topic: Ticketing system Ticketing
- HR software for personnel management