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Hourly rates, salaries & remuneration

Maintain the internal hourly rate, the basic salary and salary components such as Christmas or holiday bonuses — plus understand the full-time salary, unlock remuneration fields and view salary data in the list.

Prerequisites

In the sub-tab HR ▼ → Hourly rates and salaries you maintain two things: the internal hourly rate used to calculate the labour costs of a project, and an employee’s monthly salary composition. Both values are time-dependent — every change creates a new time slice, so salary developments can be traced cleanly.

HR sub-tab Hourly rates and salaries: columns Employee, Period (From/To), Hourly rate internal and external, Monthly salary composition with basic salary; Barbara Beratung 50/150 Euro, basic salary 5,000 Euro
The sub-tab "Hourly rates and salaries" – per period the hourly rate (internal/external) and the monthly salary composition with the basic salary (here €50/€150 and €5,000.00).

Hourly rate vs. basic salary

  • Hourly rate: Defines the rate at which a project’s labour costs are calculated — essential for reflecting project costs correctly and for calculating effort against the budget.
  • Basic salary: The monthly remuneration. In addition, you can define salary components such as bonuses, supplements or other remuneration that make up total earnings.

Together, both elements ensure that the labour costs for projects as well as the payroll for employees are managed correctly and transparently.

Create a new salary record

  1. Open HR ▼ → Hourly rates and salaries.
  2. Click the plus — never the pencil, otherwise the entry is changed retroactively and the whole existing entry shifts.
  3. Set the effective date, e.g. from 1 January.
  4. Enter the hourly rate and basic salary (e.g. internal rate €50, external €150, basic salary €4,000.00).
  5. Save.

Salary components

In addition to the basic salary, you create salary components — for example Christmas bonus:

  1. Add the component and enter the amount (e.g. €200.00).
  2. Set the payout months (e.g. November or December).
  3. Save.

Further possible components are Holiday bonus, company pension scheme or a Bonus. These feed into the preparatory payroll.

Unlock remuneration fields

Not all remuneration fields are visible from the start. You unlock them once:

Configuration → Users and permissions → Settings → HR data → all the way down → Remuneration data

There you will find fields such as Basic salary, Annual salary (= basic salary × 12), Christmas bonus, Holiday bonus, company pension scheme. Some are time-dependent, others are not: fixed salaries and pure pay components are not time-dependent, whereas certain remuneration components are. If you need a field, set it to visible — then you can maintain it on the employee.

ℹ Info: If a field that has been switched on has an empty selection list, teamspace hides it anyway. So first enter the selectable values (such as business units) in the configuration.

View salary data in the list

Via HR → Remuneration (filter switch in the employee list) you show salary columns:

  • Current salary: the current monthly value.
  • Current full-time salary: What the employee would earn if the position were full-time — the value is extrapolated to the full 40-hour week. Example: €4,000.00 currently (32 hours) corresponds to €5,000.00 full-time.
  • Detailed salary data: breakdown of the components.

Via the month filter you switch the effective date — one month back shows, for example, the state before a salary reduction; far enough forward, the Christmas bonus appears in the payout month (which is why the annual salary looks “odd” in that month). If you do not use the internal interface to payroll accounting, export the filtered list to Excel via the three-dots menu.

Payout rate for overtime

In the same sub-tab there is the field Overtime — the internal payout rate per hour (e.g. €25.00) that applies when an employee requests an overtime payout “at the internal rate”. If the field is not visible, unlock it under Users and permissions → Settings as above. Details under Overtime account.

Common questions & needs

You want to …How to
Record a salary increase from next monthVia the plus, create a new entry with an effective date in Hourly rates and salaries.
Set up a Christmas bonusCreate the salary component Christmas bonus, set the amount and payout month.
Use a hidden remuneration fieldIn Configuration → Users and permissions → Settings → HR data → Remuneration data, set it to visible.
See the full-time equivalent of a part-time salaryShow the Current full-time salary column in the employee list.
Set the internal overtime payout rateSet the Overtime field in Hourly rates and salaries.