Calendar – System configuration

The Calendar area controls what appears in the calendar, how new appointments are preset and how workplace booking works. You’ll find a specific field fastest via the Configuration search (filter “Calendar”); this article is the map.

How to reach this area: Home page → System configuration → category Calendar.

ℹ The category has 8 tiles: the settings tile (a field form) and seven admin tiles (lists) – Public holidays, Appointments, Alarms, Synchronisation, Recycle bin, Workplace categories, Workplace resources.

The “Settings” tile

Section	Fields
Calendar	Show additional elements (leave, sickness, birthday, capacities …); continuous activities in resource scheduling; email appointment invitations; summarise absences.
Appointments	Status of new participants (Pending/Accepted); colour marker; access (Unrestricted/Restricted/Private); description templates for project, ticket and sales appointments.
Workplace booking	Period for the recurring booking; default workplace category; equipment for desk/parking space.
Field visibility	Visibility of the “Group” field on the appointment.

Settings tile of the Calendar category with the sections Calendar, Appointments, Workplace booking and Field visibility — The "Settings" tile (Calendar)

The “Public holidays” tile

List of the public holiday calendars (columns Name, Entries, Until, Assigned employees, Linked attendance times, Created on). The creation dialog New calendar asks only for the mandatory Name field – the individual public holidays, their validity and the assigned employees are then maintained in the calendar itself. Per row: add entry, delete.

Public holidays tile of the Calendar category: list of the public holiday calendars with the entry Standard (252 entries, until 31/12/2030, 5 employees) — The "Public holidays" tile – list of the public holiday calendars

The “Appointments” tile

An administrative calendar list of all appointments in the week/month grid – the overall view of the appointments created in the tenant. It is an admin view, not a setting; the fields of an appointment match the normal appointment creation (see Topic: Calendar).

Appointments tile of the Calendar category: admin calendar list of all appointments in the week grid — The "Appointments" tile – admin calendar list of all appointments

The “Alarms” tile

List of the system reminders/alarms (columns Date, Affected element, Description, Recipient, Sent, Active, Template). A monitoring view of the triggered or pending alarms; individual entries can be deactivated by the system.

Alarms tile of the Calendar category: list of the system reminders with columns Date, Affected element, Description, Recipient, Sent, Active, Template — The "Alarms" tile – list of the system reminders

The “Synchronisation” tile

List of the synchronisation profiles through which the calendar and address book are pushed to end devices. The creation dialog has the fields:

Field	Type	Meaning
Profile template	Text field	Template/profile name.
Name	Text field	Display name (alias) on the end device.
Colour	Colour picker	Display colour of the synchronised entries.
Description	Text field	Free text.
Recommended devices	Text field	Which devices the profile is intended for.
Valid IPs	Text field	Restricts synchronisation to IP ranges.
Employee	Selection	The employee the profile applies to.
teamSync / CalDAV / iCalendar (ICS)	Switch	Activate the respective sync protocols.

Synchronisation tile of the Calendar category: list of the synchronisation profiles — The "Synchronisation" tile – list of the synchronisation profiles (CalDAV/iCal/teamSync)

The “Recycle bin” tile

Deleted calendar elements (columns Deleted, Description) – from here, elements can be restored or removed permanently.

Recycle bin tile of the Calendar category with the columns Deleted and Description — The "Recycle bin" tile – deleted calendar elements

The “Workplace categories” tile

List of the desk and parking categories (the basis of resource planning). The creation dialog has the fields:

Field	Type	Options / Meaning
Type	Selection	`Desk` · `Parking space`.
Active	Switch	Activates the category.
Name	Text field	Label.
Icon	Selection	Symbol (desk, projector, screen, meeting room …).
Colour	Colour picker	Colour coding.
Description	Text area	Free text.
Image	Text field	Stored image (file).
Release when absent	Switch	Automatically releases resources when absent.
Relevant	Switch	Marks the category as relevant for planning.

Workplace categories tile of the Calendar category: list of the desk/parking categories — The "Workplace categories" tile – desk/parking categories

The “Workplace resources” tile

List of the bookable resources (columns Name, Category, Location, Capacity, Equipment, User group, Usage, Active, Release when absent). The creation dialog has the fields:

Field	Type	Options / Meaning
Workplace category	Selection	The associated category.
Active	Switch	Activates the resource.
Name	Text field	Label.
Image	Text field	Stored image (file).
Location	Selection	Site (e.g. office tower, home).
Description	Text area	Free text.
Availability	Selection	`Full day` · `First half of the day` · `Second half of the day` (keyword selection).
Capacity	Text field	Number of people/units.
Equipment	Selection	Feature keywords (extendable via +).
User group	Selection	Who may book the resource.
Release when absent	Switch	Automatic release when absent.
Time zone	Selection	Time zone of the resource (e.g. Europe/Berlin).

Workplace resources tile of the Calendar category: list of resources with columns Name, Category, Location, Capacity, Equipment, User group, Active, Release when absent — The "Workplace resources" tile – bookable resources

Configuration search (finder across all areas) Configuration search
Topic: Calendar Calendar
Topic: Workplace Workplace