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Set up a time terminal

Set up a tablet, an all-in-one PC or a smart TV as a clocking terminal – with an access authorisation, the terminal web app and kiosk mode.

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Prerequisites

  • Admin rights to create an access authorisation in the configuration
  • A device with a web browser (tablet, all-in-one PC, smart TV)

A time terminal is the digital time clock for the shared location: at a centrally placed device (e.g. by the entrance), employees clock in and out “in passing”. teamspace needs no special hardware for this – any device with a web browser will do, and the connection runs via an access authorisation.

1. Create the terminal in the interfaces

The terminal is set up in the configuration as an interface of its own.

Configuration › General › Interfaces
  1. Create a new terminal via the plus sign.
  2. Choose the access authorisation the device uses to log in (it needs the rights for check-in/check-out).
  3. Set the preset attendance-time category (e.g. Office).
  4. Optional: restrict the employee group so that only certain people appear at the device.

Further switches control the behaviour of the terminal interface:

  • Card chip only or, in addition, touchscreen (identification by RFID card or by tapping).
  • Detailed – shows the exact times/balances rather than just in/out.
  • Show employee photos and show absent employees on/off, plus the colour scheme.
Access authorisation dialog in the configuration with the Attendance times function, CheckIn/Out enabled and the default category Office
Terminal setup in the interfaces with an access authorisation and options

2. Open the terminal interface

Open the terminal URL in the browser on the device – depending on the installation, as a server address with a port (e.g. http://127.0.0.1:8111 for a locally run terminal) or via the terminal app linked on the overview page at <your-server>/htdocs/apps/terminal. Clicking a blank spot on the terminal interface opens its configuration at any time.

3. Run it in kiosk mode

So that the terminal runs permanently and free of distractions, you start the browser in kiosk mode (full screen without a toolbar) and – for a fixed all-in-one PC, say – set up an autostart with a stored user/password for the kiosk login. On tablets, installing it as a web app (PWA) is also recommended.

4. Putting it into operation

  • Place the device centrally (entrance/kitchen).
  • Employees identify themselves by RFID card or touchscreen selection; a confirmation dialog (e.g. “Do you want to check in?”) completes the clocking.
  • The bookings appear immediately in the time tracking of each person.
Terminal interface in full screen with the employee tiles (checked-in person highlighted in green) plus date and time
The terminal interface in kiosk mode: employee tiles (checked in = green) with date and time.

Notes

  • The terminal records attendance time – employees still book project times themselves (see Book project times).
  • If clocking should only happen on site, combine the terminal with an IP restriction (see Check in and check out).
  • Grant the access authorisation only the necessary check-in/check-out rights – no more.

Common questions & needs

You want to …How to
Create a new terminalUnder Configuration → General → Interfaces, set up a terminal via the plus sign.
Define how the device logs inAssign an access authorisation with the rights for check-in/check-out.
Preset a clocking categorySet the terminal’s attendance-time category (e.g. Office).
Show only certain people at the deviceOptionally restrict the employee group.
Identify by RFID card or touchscreenAllow it via the Card chip only or, in addition, touchscreen switches.
Show exact times/balances at the terminalEnable the Detailed switch.
Run the terminal permanently and distraction-freeStart the browser in kiosk mode (full screen) and, if needed, set up an autostart with a kiosk login.
Allow clocking only on siteCombine the terminal with an IP restriction (see Check in and check out).