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Manage device passwords

With device passwords you connect apps to teamspace using a username and password – even when your account is secured with 2FA or Microsoft SSO. View, create and delete logins.

Some apps – such as the iPhone sync, the Outlook add-in, teamsync or a piece of self-developed software – cannot cope with Microsoft SSO or two-factor authentication (2FA). So that you can still connect such apps using a classic combination of username and password, without compromising on security, there are device passwords.

My devices

In your personal settings, under “Personal settings → Devices”, you will find all logins to your user account – including the one you are currently using in the browser. Whenever a “device” (a browser, an app or a software plugin) signs in, a new entry is created here.

  • Each entry is the device’s “permission” to access your data in teamspace.
  • If you delete an entry, access for that device is blocked.
  • You can rename entries to make it easier later to recognise which device is connected.
  • You should delete old logins that are no longer in use from time to time to keep things tidy.
Personal settings, Devices tab: at the top the PWA installation (Install app, 2 devices unused), below it the Device passwords area with the list of entries (several Browser teamspace login, pfChat, General)
Personal settings → Devices tab: the Device passwords area with the list of connected logins (each entry has a three-dots menu for renaming/deleting).

Create a device password

Every successful login automatically creates a device. But if you use 2FA, you cannot enter the 2FA token when, for example, you want to connect your Thunderbird calendar. That is why the process can be reversed: you create the entry manually in teamspace and then enter the device password in the target app. Please create a separate device password for each device.

  • For a new device password you only specify a type and a name (both are purely for your own reference).
  • The username and password are generated automatically and cannot be changed.
  • For security reasons the password is not stored. Copy it straight into the target app or make a note of it – it cannot be displayed again later.

Compatibility

Device passwords work in all apps that allow a simple login via username/password. The exception is the main teamspace application itself. If you run into problems, please check whether a newer teamspace version is available.

Typical use cases for device passwords:

  • API
  • ApiExplorer
  • CalDAV, CardDAV (iPhone, Thunderbird, …)
  • Outlook add-in
  • pfScan
  • teamsync

Notes

One password per device: Create a separate device password for each device or app. That way you can block an individual device deliberately without affecting other connections.

  • The password is only displayed once – copy it immediately.
  • Delete logins that are no longer in use regularly to keep access clean.